Digital Archive Content Management System

Digitizing historical materials from public libraries and making them accessible online for education, research, and cultural preservation.

Past and Current Partners

Ministry of Internal Affairs and Communications (Japan), Japan International Cooperation Agency (JICA), Abrehot Library (Ethiopia)

Active Countries
Japan, Ethiopia
Thematic area(s)
Inclusive Growth
Technology
Open Source, Open Data, Proprietary Software/Harware
Organisation Name
LOCAL MEDIA LABS INC.
READ MORE ON THEIR WEBSITE
Digital X Solution Digital Archive Content Management System

The Problem

Public libraries and museums preserve valuable historical materials that are essential for passing on culture to future generations. However, many institutions face challenges in digitizing these materials, assigning proper licensing, and making them publicly accessible online. Without digital solutions, these resources remain underutilized, limiting educational opportunities, research potential, and the broader societal value of cultural heritage. Smaller libraries often lack the technical capacity or funding to implement such systems, creating a gap in access to historical knowledge.

The Solution

Local Media Labs provides a digital archive content management system that digitizes valuable library materials and makes them available online. The platform uses the IIIF (International Image Interoperability Framework) for global standard viewing and ensures interoperability with other institutions. By adopting clear licensing standards such as Public Domain and Creative Commons, it simplifies rules for secondary use. The system is cost-effective, accessible to both large and small libraries, and supported by consulting throughout implementation: from digitization to material utilization. By offering an intuitive management interface and user-friendly viewing experience, the solution helps bridge the digital divide and maximizes access to historical resources.

How it works?

  • Step 1: Material Selection and Metadata Setup - Libraries identify materials for digitization and define metadata.
  • Step 2: Digitization Support - Collaborate with specialized vendors to convert analog materials into digital formats.
  • Step 3: Platform Development - Customizable digital archive services are created, including cross-search capabilities and integration with other institutions.
  • Step 4: Promotion & Utilization - Support for web publication, educational use, and promotion of secondary usage.
Digital X Solution Digital Archive Content Management System

Bridging the digital divide

The system makes historical and educational materials accessible to anyone with an internet connection, including researchers, students, and the public in regions without easy access to physical libraries. By reducing reliance on physical presence and manual permissions, the platform allows smaller and remote libraries to share their collections widely, contributing to global knowledge exchange and cultural preservation.

Impact and highlights

The Saga Prefectural Library, the first project using this system, made approximately 160,000 items publicly available, including 40,000 released under public domain licenses for secondary use. This has increased global access and usage by researchers, media, and other libraries or museums. The system reduced staff workload by 90% by eliminating manual permission handling for digital content. Additionally, with support from the Ministry of Internal Affairs and Communications and JICA, the system is being piloted in Ethiopia, including an MOU with Abrehot Library for implementation.

Plans for expansion

Local Media Labs will proceed with implementing the system in Ethiopia’s Abrehot Library and exploring collaborations with the National Archives and the History and Ethnography Museum at Addis Ababa University. Partnerships with local telecommunications providers and institutions are being considered to develop sustainable business models. The company also plans to expand to additional African countries, scaling the platform’s reach and enabling broader access to digital cultural and historical resources.